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#DATA MERGE FROM EXCEL TO WORD HOW TO#

Step 02: Paste the Table into Word Document Now, copy the entire table by pressing CTRL + C. ➔ Instantly, a table will be created as shown in the following screenshot. Next, you’ll get a dialog box namely Create Table where you have to check the box before My table has headers option. So, select the whole dataset and pick the Table option from the Insert tab. In such a situation, you may create an Excel table from the dataset and then merge it into the document. Sometimes, you have to keep certain formatting e.g. Surprisingly, if you double-click over any cell within the dataset, you’ll see the Excel Ribbon in your document! Immediately, you’ll see a dialog box namely Paste Special and choose the Microsoft Excel Worksheet Object option from the list of As.Īfter pressing OK, you’ll get the following dataset in the Word document. ➔ Then, open a Word document and choose Paste Special option (shortcut ALT + CTRL + V) from the drop-down list of the Paste option in the Home tab. And copy the dataset by pressing CTRL + C.

➔ Initially, select the entire dataset by moving the cursor manually till the end of the dataset or press CTRL + A. Merge Dataset into Word Document Directly

Merge dataset into Word document directlyġ.1.

However, I’m going to discuss 3 individual ways under this method. I’d like to say first for your convenience, here the ‘merge a file in the case of a single page’ refers to the merging of a smaller range of cells covering a single page in the Word document. More importantly, the dataset belongs to the B2:H23 cell range. Sales Rep, Product ID and Category, States, Price, Quantity, and lastly Sales. Here, the sales report is given along with the necessary information e.g. Let’s introduce today’s dataset as shown in the following screenshot. Merge Excel File with Single Page into Word Document

#DATA MERGE FROM EXCEL TO WORD HOW TO#

I know that this method is solving the formatting problem because one of the two options will perform the mail merge for the entire book, and that works.īut can anyone tell me how to do DDE mail merge for just one sheet? Or do I need to make a separate Excel book for each sheet if I want to mail merge them separately? I would really rather not do that if it's not absolutely necessary.How to Merge Excel File into Word Document (2 Examples) 1. Word gives two options: "Entire Spreadsheet" or "_FilterDatabase". We want to do this for one sheet of the workbook at a time, and I don't see how to select a sheet. However, when I get to step 10, "In the Microsoft Excel dialog box, under Named or cell range, select the cell range or worksheet that contains the data that you want to use, and then click OK," I have an issue. I'm following the DDE instructions and I believe that it solves the problem. I found this link that VoG provided for others having this problem: Basically, a few columns of Excel data are to go into Word via mail merge, but the formatting is being messed up. I'm trying to fix a problem for some co-workers who are (even) less technically apt (than me).